XC Town USA Meet of Champions HOME page & MEET INFO - 10/19 update

by NSAF Staff

2020 XC TOWN MEET INFORMATION
 

Hello Coaches, Athletes and Parents,
The NSAF is excited for the opportunity to host the 2020 XC Town Meet of Champions! Please read this entire page for all meet information pertaining to this event. Our team is committed to making sure athletes have a great meet experience, but please know that the safety of all athletes, coaches, spectators, and staff is our number one priority. We are implementing a number of protocols and precautions to ensure safety for all, including those listed below and others that will be posted in the days ahead. Please check back for updates!


Meet Date and Location:

Saturday-Sunday, November 14-15, 2020, LaVern Gibson Championship XC Course, Terre Haute IN


Registration and more key links

Register HERE (AthleticNET) | AthleticNET Info Page | Meet Page at RunnerSpace.com | Press Release
 

MEET SCHEDULE

Saturday, Nov. 14 - Elite/College/Open Races

  • 8:30am  Elite/College/Open packet pick up/course opens for warm ups
  • 10:30am Women Elite/College/Open-6K
  • 11:15am Men Elite/College/Open-8k

Sunday, Nov. 15 - Middle and High School Races

  • 7:00am  Packet pick up/course opens for warm ups
  • 8:30am  3K Middle School Girls
  • 9:15am  3K Middle School Boys
  • 10:00am  Freshman Girls- This race is only open to 9th grade girls’ teams and individuals
  • 10:45am  Freshman Boys- This race is only open to 9th grade boys’ teams and individuals

**HIGH SCHOOL OPEN RACES

  • **11:30am  Girls High School Open “Blue” Race
  • **12:15pm  Girls High School Open “White” Race 
  • **1:00pm  Boys High School Open “Blue” Race
  • **1:45pm  Boys High School Open “White” Race

** There is no difference between the Blue and White Open races, except start time. The results of the two Open races for each gender will be merged together for the purpose of awards.

  • 2:30pm  High School Championship Girls- Seeded field
  • 3:15pm  High School Championship Boys-Seeded field
  • 3:45pm  Meet conclusion

*All races are 5,000 meters unless otherwise noted.
*To allow for social distancing, fields will be capped at a maximum of 154 athletes per race.
      (22 alternately spaced boxes of 7 runners each)
* Registration will be closed at midnight ET, Sunday, Nov. 8

 

Packet Pick-up Times and Info:

*ALL PACKETS WILL BE DISTRIBUTED ON SITE AT LAVERN GIBSON-in the Wabash Valley Family Sports Center 
*To allow for social distancing, please designate just one person to enter the packet pick up area for each team or individual.

Elite/College/Open (Saturday competitors)

  • Friday, Nov. 13, 2:00pm-5:00pm
  • Saturday, Nov. 14, 8:30am-11:15am

High School/Middle School (Sunday competitors):

  • Saturday, Nov. 14, 12:30pm-5:00pm
  • Sunday, Nov. 15, 7:00am-3:15pm

 

Warmup and course run-through times

Athletes are not allowed to run on the actual course during other races, but are permitted to warmup and warmdown on surrounding grounds at LaVern Gibson outside the course. Warmup/warmsdown on the course is also permitted during the short time between races.

Elite/College/Open (Saturday competitors)

  • Friday, Nov. 13, 2:00pm-5:00pm
  • Saturday, Nov. 14, 8:30am-start of first race

High School/Middle School (Sunday competitors):

  • Saturday, Nov. 14, 12:30pm-5:00pm
  • Sunday, Nov. 15, 7:00am-start of first race

 

AWARDS

Boys & Girls Championship races
* Medals to the top 20 finishers each gender
* Trophies to the top 3 teams each gender

Girls and Boys Open Invitational races (Results from Blue and White sections will be merged for final results)
* Medals to the top 20 finishers each gender
* Trophies to the top 3 teams each gender

Boys and Girls Middle school races
* Medals to the top 10 finishers each gender
* Trophy to winning team each gender

Boys and Girls Freshman races
* Medals to the top 10 finishers each gender
* Trophy to winning team each gender

Elite/Open/College Race
* Medals to the top 10 finishers each gender
* Trophies to the winning team each gender
* $5000 per race (individual and team distribution still to be determined)

*There will be no awards ceremony.
*One coach representative may come into the Wabash Valley Family Sports Center, following each race to pick up awards.

 

REGISTRATION
  • Entry fees are $35 per athlete and $140 for teams of five or more.
  • Athlete gifts are guaranteed to the first 2000 athletes that are registered and paid.

 

HOTELS

For hotel accommodations please call or email David Patterson with the Terre Haute CVB:
(812) 249-5563  --  david@terrehaute.com

 

RETAIL SALES
  • All on-line. All entrants will be sent links and the on-line store will be able to be accessed from the meet website.


COURSE MAPS (pdf files)

5K Map | 8K Map | 3K Map | 6K Map

.

Which race should I register for:

Teams will register as club teams, but MUST be made up of the same athletes that are eligible to compete for their school team. All races will be limited to 168 athletes each.  Our committee will research all teams and individuals who register for the championship races to determine the top entries. 

We also will confirm that athletes on championship teams are comprised of athletes from your school team; no all-star teams are permitted.  If a team or individual registers for the championship race and does not make the field, meet management will re-assign the team or individual to one of the open sections.  Please take into consideration your team’s race results when selecting your race entry.

The Open “Blue” and Open “White” sections are open to any high school-age individuals or teams that are not of the caliber of the championship races.  The freshman race is only open to 9th graders. If registering for one of the open sections, please choose whichever section you would like to compete in. The results of the open races will be merged for the purposes of awards.

 

Athlete and Coach Info and Guidelines

Upon Arrival to LaVern Gibson

  • *Coaches/ team support staff will be required to wear a mask.
  • *Athletes will be required to wear a mask, except when racing. Masks can be removed at the starting line and will be reapplied in the finish area.
  • *Teams should not mingle with members from other teams.
  • *Team camps should be made with ample room between other teams.
  • *Team camp areas are for teams and coaches only. Parents and spectators are not allowed in the team camp area.
  • *When athletes are not racing but watching other races, they are required to wear a mask. 
  • *Athletes are expected to warm up and cool down away from the active race area, once the meet begins. No warm ups or run thrus on the course while races are going on.
  • *There are no uniform or jewelry rules in effect.

Spectators: 

  • *Masks are required for all spectators.
  • *Masks are required when athletes are not racing, but acting as spectators for another race.
  • *Spectators are prohibited from entering the team camp area, starting line area, and finish corral.
  • *A white line will mark the course area on either side.  Spectators MUST stay behind the white line at all times.

 

Team Composition:

Teams must be made up of the same athletes that competed on the school team.  All-Star teams or teams made up of athletes from different schools are not permitted.
** NO substitutions, additions, or changes will be allowed to championship field rosters after the registration site closes.  Athletes who scratch from their teams in the championship races cannot be replaced after registration closes without meet management approval.

 

Bibs/Hip Numbers:

*Bib numbers must be pinned on the FRONT of the jersey/shirt.  Please use 4 pins.
*Hip numbers must be placed on both the LEFT and RIGHT HIP of the shorts to ensure the camera can see them.

 

Timing Chip: 

Bib timing chips will be used.  Your chip is attached to the back of your bib.  Please do not wrinkle or bend your bib as you could risk damaging your chip.

 

Box Assignments: 

Box number assignments will be included in the packets and will be available at check in. They will also be available at NationalScholastic.org.

 

Live Webcast:

RunnerSpace.com will be livestreaming the XC Town USA Meet of Champions, as well as archiving race videos and more.

 

Results:

Live results during the meet can be found at live.pttiming.com 
All completed results can be found at pttiming.com, RunnerSpace.com, Athletic.net and NationalScholastic.org.

 

Admission:

* Saturday: Free
* Sunday: $5 per person, children under 10 are free.

 

Water, Food, Beverage:

Bottles of Gatorade and water will be available to athletes, but there will be no water or beverages dispensed into cups from coolers, etc. There will also be no concessions. Everyone is encouraged to bring their own water and food items for pre- and post-race fueling (fruit, protein bars, etc.).

 

Lost and Found:

Any lost and found items can be picked up at the packet pick up area in the Wabash Valley Family Sports Center.(Same location as packet pick up and awards pick up.)


On behalf of everyone involved in the 2020 XC Town Meet of Champions, we thank you for attending our event.

Our Partners