XC Town USA Meet of Champions HOME page & MEET INFO - 11/12 update
2020 XC TOWN MEET INFORMATION
Hello Coaches, Athletes and Parents,
The NSAF is excited for the opportunity to host the 2020 XC Town Meet of Champions! Please read this entire page for all meet information pertaining to this event. Our team is committed to making sure athletes have a great meet experience, but please know that the safety of all athletes, coaches, spectators, and staff is our number one priority. We are implementing a number of protocols and precautions to ensure safety for all, including those listed below and others that will be posted in the days ahead. Please check back for updates!
Meet Date and Location:
Saturday-Sunday, November 14-15, 2020, LaVern Gibson Championship XC Course, Terre Haute IN
Registration and more key links
Register HERE (AthleticNET) | AthleticNET Info Page | Meet Page at RunnerSpace.com | Press Release
MEET SCHEDULE
Saturday, Nov. 14 - Elite/College/Open Races
- 8:00am Elite/College/Open packet pick up/course opens for warm ups
- 10:30am Women Elite/College/Open-6K
- 11:15am Men Elite/College/Open-8k
Sunday, Nov. 15 - Middle and High School Races
- 8:30am Packet pick up/course opens for warm ups
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10:00am 3K Middle School Boys and Girls
*Boys will start at 10:00 am, followed by girls at 10:05 am (scored separately). Both genders report to the start at the same time as girls will will line up behind the boys. -
10:45am Freshman Boys and Girls Combined (scored separately)
*This race is only open to 9th grade teams and individuals
**HIGH SCHOOL OPEN RACES
- **11:30am Girls High School Open “Blue” Race
- **12:15pm Girls High School Open “White” Race
- **1:00pm Boys High School Open “Blue” Race
- **1:45pm Boys High School Open “White” Race
** There is no difference between the Blue and White Open races, except start time. The results of the two Open races for each gender will be merged together for the purpose of awards.
- 2:30pm High School Championship Girls- Seeded field
- 3:15pm High School Championship Boys-Seeded field
- 3:45pm Meet conclusion
*All races are 5,000 meters unless otherwise noted.
*Due to Covid-19 restrictions, we may limit the number of entries in each race.
*Registration will be closed at midnight ET, Sunday, Nov. 8
Directions and Map to Course
LaVern Gibson Championship XC Course is located at:
599 Tabortown St.
Terre Haute, IN 47803
MAP TO COURSE and COMPLETE DIRECTIONS
PDF link includes a graphic map of LaVern Gibson location, plus directions from all points (Indianapolis, Terre Haute, south of LaVern Gibson, etc.)
COURSE MAPS (pdf files)
5K Map | 8K Map | 3K Map | 6K Map
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Packet Pick-up Times and Info:
*ALL PACKETS WILL BE DISTRIBUTED ON SITE AT LAVERN GIBSON-in the Wabash Valley Family Sports Center
*To allow for social distancing, please designate just one person to enter the packet pick up area for each team or individual.
Elite/College/Open (Saturday competitors)
- Friday, Nov. 13, 2:00pm-5:00pm
- Saturday, Nov. 14, 8:00am-11:15am
High School/Middle School (Sunday competitors):
- Saturday, Nov. 14, 12:30pm-5:00pm
- Sunday, Nov. 15, 8:30am-3:15pm
Warmup and course run-through times
Athletes are not allowed to run on the actual course during other races, but are permitted to warmup and warmdown on surrounding grounds at LaVern Gibson outside the course. Warmup/warmsdown on the course is also permitted during the short time between races.
Elite/College/Open (Saturday competitors)
- Friday, Nov. 13, 2:00pm-5:00pm
- Saturday, Nov. 14, 8:00am-start of first race
High School/Middle School (Sunday competitors):
- Saturday, Nov. 14, 12:30pm-5:00pm
- Sunday, Nov. 15, 8:30am-start of first race
AWARDS
Boys & Girls Championship races
* Medals to the top 20 finishers each gender
* Trophies to the top 3 teams each gender
Girls and Boys Open Invitational races (Results from Blue and White sections will be merged for final results)
* Medals to the top 20 finishers each gender
* Trophies to the top 3 teams each gender
Boys and Girls Middle school races
* Medals to the top 10 finishers each gender
* Trophy to winning team each gender
Boys and Girls Freshman races
* Medals to the top 10 finishers each gender
* Trophy to winning team each gender
Elite/Open/College Race
* Medals to the top 10 finishers each gender
* Trophies to the winning team each gender
* $5000 per race (individual and team distribution still to be determined)
- 1st place - $2000
- 2nd place - $1250
- 3rd place $750
- 4th place $500
- 5th place $300
- 6th place $200
*There will be no awards ceremony.
*One coach representative may come into the Wabash Valley Family Sports Center, following each race to pick up awards.
REGISTRATION
- Entry fees are $35 per athlete and $140 for teams of five or more. (Please note that there are no refunds).
- Athlete gifts are guaranteed to the first 2000 athletes that are registered and paid.
HOTELS
For hotel accommodations please call or email David Patterson with the Terre Haute CVB:
(812) 249-5563 -- david@terrehaute.com
RETAIL SALES
- All on-line. All entrants will be sent links and the on-line store will be able to be accessed from the meet website.
COURSE MAPS (pdf files)
5K Map | 8K Map | 3K Map | 6K Map
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Which race should I register for:
Teams will register as club teams, but MUST be made up of the same athletes that are eligible to compete for their school team. Due to Covid-19 restrictions, we may limit the number of entries in each race. Our committee will research all teams and individuals who register for the championship races to determine the top entries.
We also will confirm that athletes on championship teams are comprised of athletes from your school team; no all-star teams are permitted. If a team or individual registers for the championship race and does not make the field, meet management will re-assign the team or individual to one of the open sections. Please take into consideration your team’s race results when selecting your race entry.
The Open “Blue” and Open “White” sections are open to any high school-age individuals or teams that are not of the caliber of the championship races. The freshman race is only open to 9th graders. If registering for one of the open sections, please choose whichever section you would like to compete in. The results of the open races will be merged for the purposes of awards.
Athlete and Coach Info and Guidelines
Upon Arrival to LaVern Gibson
- *Coaches/ team support staff will be required to wear a mask.
- *Athletes will be required to wear a mask, except when racing. Masks can be removed at the starting line and will be reapplied in the finish area.
- *Teams should not mingle with members from other teams.
- *Team camps should be made with ample room between other teams.
- *Team camp areas are for teams and coaches only. Parents and spectators are not allowed in the team camp area.
- *When athletes are not racing but watching other races, they are required to wear a mask.
- *Athletes are expected to warm up and cool down away from the active race area, once the meet begins. No warm ups or run thrus on the course while races are going on.
- *There are no uniform or jewelry rules in effect.
Spectators:
- *Masks are required for all spectators.
- *Masks are required when athletes are not racing, but acting as spectators for another race.
- *Spectators are prohibited from entering the team camp area, starting line area, and finish corral.
- *A white line will mark the course area on either side. Spectators MUST stay behind the white line at all times.
Team Composition:
For the Championship race only, all runners on a team must attend the same high school. All-Star teams or teams made up of athletes from different schools are not permitted. For all other high school races, “all-star” clubs are allowed, but limited only to high school students.
** NO substitutions, additions, or changes will be allowed to championship field rosters after the registration site closes. Athletes who scratch from their teams in the championship races cannot be replaced after registration closes without meet management approval.
Bibs/Hip Numbers:
*Bib numbers must be pinned on the FRONT of the jersey/shirt. Please use 4 pins.
*Hip numbers must be placed on both the LEFT and RIGHT HIP of the shorts to ensure the camera can see them.
Timing Chip:
Bib timing chips will be used. Your chip is attached to the back of your bib. Please do not wrinkle or bend your bib as you could risk damaging your chip.
Box Assignments:
Box number assignments will be included in the packets and will be available at check in. They will also be available at NationalScholastic.org.
Live Webcast:
RunnerSpace.com will be livestreaming the XC Town USA Meet of Champions, as well as archiving race videos and more.
Results:
Live results during the meet can be found at live.pttiming.com
All completed results can be found at pttiming.com, RunnerSpace.com, Athletic.net and NationalScholastic.org.
Admission:
* Saturday: Free
* Sunday: $5 per person, children under 10 are free.
Water, Food, Beverage:
Bottles of Gatorade and water will be available to athletes, but there will be no water or beverages dispensed into cups from coolers, etc. There will also be no concessions. Everyone is encouraged to bring their own water and food items for pre- and post-race fueling (fruit, protein bars, etc.).
Lost and Found:
Any lost and found items can be picked up at the packet pick up area in the Wabash Valley Family Sports Center.(Same location as packet pick up and awards pick up.)
On behalf of everyone involved in the 2020 XC Town Meet of Champions, we thank you for attending our event.
